Hancock Town Library Trustee
Meeting Minutes
June 12, 2013
Present: Laurie Bryan, Mary Garland, Amy Markus, Peter
Ryner
The Minutes from the May trustees meeting accepted.
There was no new Treasurer’s Report.
The purpose of the meeting was first,
to select a carpet style and color for the Daniel's room and secondly to
discuss how and if to replace the library's freestanding sign.
There was general agreement that the
existing carpet was so irreparably stained that it needed to be replaced. It
was also agreed that this time carpet 'tiles' would be used so that damaged
sections of carpet can be replaced without having to purchase an entire new
carpet. There was further agreement that
the new carpet should be colored and textured so as to 'hide' stains as much as
possible.
Unfortunately there are not very many
choices that are at once attractive, durable and good at hiding stains. The discussion focused on the many purposes
that the Daniel's room serves, including its constant use as an art display
area. Eventually at was agreed that a
High Score 10164 (00120) would be used in the Daniels room and that a Royal Red
Showdown carpet would be used for the stairs between the two levels of the main
section of the library. There was a formal vote to award a contract for the sum
of $3915 to Cardoza Flooring from Milford. Amy will get in touch with
Cardoza to let them know and schedule a date to do the Daniels Room and the
stairs in the main part of the library.
Laurie gave Amy the name of someone else for a quote on a
new furnace. Amy will call Allen and Mathewson for a quote as well.
It was decided, after looking at the quote for fixing the
outside of the Daniels Room foundation, to leave that job for now and revisit
at a later time.
Mike Wrenn’s investment update (from Bank of America) was
reviewed to assess whether we have enough cash reserves for current and future
repairs. Amy was instructed to email Mr. Wrenn to let him know that the
trustees do not want to invest the cash portion of the portfolio at this time.
Two proposals had been obtained for
replacing the Library sign, both including the cost of replacing the existing
pole, replacing all of the existing metal frame, and installing a new sign of
the same dimensions and colors, but with updated hours of operation.
Amy and the Board spent some time
outside looking at the sign. The basis discussion is whether to replace the
entire sign system, including sign, side brackets, decorative overhead
brackets, and the pole, or whether to just replace the sign and
clean/paint/stain other elements.
The existing pole is showing signs of
wear and at a minimum needs to be stained, for protection. There was a suggestion that the pole should
be replaced (with appropriate stain color) so as to avoid having to replace
various elements of the sign over the next few years. However, others felt that since the pole was
still functioning and had a nice appearance, it should be left alone for now.
Another discussion focused on the
metal brackets which attach the sign to the post. Peter voiced concern at the degree of rusting
at weld points along the bracket, and felt that it might be more cost effective
to put a new bracket in place rather than attempt to remove the rust, treat the
metal with a rust retardant, and then paint it with rust-repellant paint. Others felt that the existing bracket, if
properly cleaned and painted, might last a few more years.
The cost of doing repair work on the
upper bracket and the sign post has not been identified.
There was agreement on having the new
sign be made of a wood-like plastic material, and that two new metal side
brackets should be used. Peter was asked
to obtain further clarification of some of the items in the proposals before
the Board's next meeting in July.
Submitted by Peter
Ryner
Next trustee meeting date will be July 24th at
1:00 pm.
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