Tuesday, May 13, 2014

Library Trustee Minutes 4.30.14

Present: Laurie Bryan, Mary Garland, Amy Markus, Suzanne Shevenel

Meeting called to order at 1:00 pm.
The March 26, 2014 minutes were reviewed, and unanimously approved as written upon a motion by Bryan, which was seconded by Shevenell.
The Treasurer’s report was reviewed and accepted upon a motion by Byran, which was seconded by Shevenell.

Director Markus stated that due to the conversion of patron numbers to a barcode system, which would be compatible with the Apollo ILS, coupled with volunteer training, the actual kick off of the system will be in May.  She plans to issue patrons their new cards as they use the Library services, as well as to notice this change in the Hancock Happenings.

Markus asked that the Library policies be reviewed at the next Trustees meeting and that with the Trustees input and guidance, make amendments where needed. She was notified by Town officials that the Town’s insurance does not permit alcoholic beverages in any Town building, as well as the need for certificates of liability, from outside organizations for non-Library sponsored events on premise.  In addition, any work done by non-Town personnel on premise would require similar liability insurance.  The Trustees agreed that in light of this information that a review of all current Library policies during 2014 is a priority.

Chairman Byran moved to go into nonpublic session at 1:20 pm, under RSA 91-A3, II (a), to discuss compensation issues and annual review; seconded by Garland; roll call vote: Byran-aye, Garland-aye, Shevenell-aye.

Upon coming out of the nonpublic session at 2:03 pm, Chairman Byran moved to not seal nonpublic session minutes, seconded by Shevenell; roll call vote: Byran-aye, Garland-aye, Shevenell-aye.

The next meeting will be on May 28, 2014.
No other business was brought forth and a motion was made by Shevenell, seconded by Bryan to adjourn the meeting, all in favor, and meeting was adjourned at 2:06pm.

Hancock Library Trustees Nonpublic Minutes

                April 30, 2014

Present: Laurie Bryan, Mary Garland, Amy Markus, Suzanne 

Nonpublic meeting called to order at 1:20 pm., as noted in the public minutes of April 30, 2014.

There was a broad discussion regarding compensation issues and annual review among Director Markus and the Trustees centered on the strengths as well as challenges for and of the library staff in 2013, as well as future goals. Related policy review and updates were also discussed.

The trustees returned to public session as noted in the public minutes of April 30. 2014.



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