November 19, 2014
Present: Laurie Bryan, Mary Garland Amy Markus, Suzanne Shevenell, Eric Spitzbarth – Selectman
Meeting called to order at 1:00 pm.
The minutes of October 22, 2104 were reviewed; Bryan, seconded by Shevenell, made a motion to accept as written. Motion to accept was unanimous. The minutes of October 27, 2014 were reviewed; Shevenell, seconded by Garland, made a motion to accept, as written. Votes to accept motion and minutes were unanimous.
The Treasurer’s report for the month ending October 31st was not available due to the change in the preset meeting date. This report will be reviewed at the December scheduled meeting.
Director’s Report: Markus reported the successful conversion of the Library’s catalog to the Apollo ILS System. Using the Library’s laptop, she provided the Trustees with an example of how a patron would access the system from home, and the options available to him/her to revise their contact information, to review the Library’s catalog, including recent additions, reserve materials, as well as renew current checked out items. All present were impressed with both the ease and variety of options that this new system provides. New patron cards for this system are available at the Library’s front desk, and staff has begun to disperse cards to patrons. Markus is very happy with the technical support offer by Apollo. The Trustees thanked Markus for her efforts in this successful conversion.
Markus informed the Trustees of her receipt of Rennie Timm’s resignation as Children’s Librarian effective November 26, 2014. Timm has accepted a full time position the Keene School System as a Children’s Librarian. Markus will place ads for this position in both local papers and in on-line state library sites. Teresa Earle is available to cover the position hours. The Trustees reviewed the updated Children’s Librarian position description, commented on its detail, and upon a motion by Garland, seconded by Shevenell, the Trustees voted unanimously to accept the updated position description. Chairman Bryan will represent the Trustees in interviewing applicants with Director Markus. The Trustees and Director Markus expressed their deep regret with Ms.Timm’s resignation, commending her on her thoughtful and excellent service.
Daniels Room Policy: The Trustees reviewed the draft of this policy, which includes proposed changes in room usage regulation, as well as room use agreement. Minor language and format changes were made in the policy. The corrected room use agreement was reviewed. Bryan made a motion to accept both the corrected policy and the room use agreement as written, which was seconded by Garland. Vote on this policy and usage form was unanimous. Bryan and Shevenell will update the Trustees’ Policy Books with these documents.
Bryan made a motion, which was seconded by Shevenell to accept the proposed 2015 operating budget as presented. The Trustees voted unanimously to accept as presented and asked Director Markus to contact both the Select Board and Budget Advisory Committee of the budget preparation. Chairman Bryan made note to Select Board Liaison Spitzbarth of the inclusion in the monies received from the Friends of the Hancock Library in the Gifts Designated category, and the offsetting expenses that these monies in the past have funded. The Trustees wish to have the complete costs associated with the Library reflected in the annual budget.
Other Business: Possible preparation of Emergency Succession Plan and policy in 2015.
Bryan made a motion to adjourn, seconded by Shevenell; vote was unanimous, and meeting was adjourned at 1:45PM.